Tips to Help Make Any Event a Successful Affair

Have you ever wondered what makes an event a success? Well, there are many things that you need to consider if you want to have a successful event!

With the involvement of speakers, attendees, audiovisual presentations, catering, and venue selections, any event can end up being a complex affair. However, with the right combination of all the event elements (and with the help of an awesome Philadelphia catering company!), yours can become a hit!

Some tips to help get you started on your event preparation can include:

The creation of a checklist.

Include food, bar selections, entertainment, venue, invitations, guest list, etc. Use your checklist as you plan your event. Make sure you also add details as you go along, and check off the tasks that have been completed.

Making it a point to plan in advance!

Send the invitations out and advertise ahead of time. The larger the event, the more time you should give yourself. Allow at least two weeks for a small private party, and three months or longer for a significant event in which people have to travel. This gives your guests plenty of time to plan and prepare.

Making sure guests are aware of the purpose and theme of the event.

Provide this information on the event’s invitation, poster, or flyer. This information will help your guests know how to dress and prepare for the event.

Choosing the appropriate venue.

Begin by asking yourself, is there enough space for your guests to mingle, dance, and provide entertainment? Is there a bar and facilities for serving food? Is there enough space for a sit-down meal or is it limited to stand-up? Does it have adequate climate control and restroom facilities?

Other things that you should think about when planning an event can include:

  • Whether or not there is an adequate number of bartenders and servers.
  • Making sure that there is enough food that it is high-quality, and that fits the theme or mood of your party.
  • Appointing hosts if you are having a large event. You can even have friends or associates help greet guests and even introduce them to other guests.
  • Providing name tags to allow attendees not acquainted with one another to feel more comfortable approaching someone they might not know.


While we here at Village Catering can certainly provide the food for your event, we can also help you to plan it! To learn more about how we can help, just browse through our website, or give us a call!